HALL RENTAL

 
 

Veterans of Foreign Wars Dudley Kizer Post 4780 2048 N. Main Street Milan, Tennessee 38358
 
Please read and review all requirements and agreements for renting our Hall. If you wish to rent our Hall, please fill out the form and submit it to Post4780vfw@gmail.com and Hall Coordinator will reach out to you. If you have any questions or concerns, please use the email listed above. Thank you. 



 

 

General Rules and Conduct

 

Security deposit of $150.00 is due when the contract is signed. Cost for bartender (if used) is due no later than seven (7) days prior to the scheduled event. Full remaining balance is due no later than one (1) day prior to the scheduled event.

  1. A written notice of cancellation is requested no later than seven (7) days before the event for return of security deposit. Without a written notice of cancellation, the security deposit may be forfeited.

  2. The Banquet Hall is $50 per hour for up to 6 hours and must be coordinated at the time of contract signing, 

  3. Rehearsal(s) or decoration of venues planned for a separate date/time than rental are $25 per hour, for up to 6 hours and must be coordinated at the  time of contract signing.  

  4. Additional Rooms (i.e., Game Room, Canteen, and Kitchen) will be an additional $25 per room per hour, for up to 6 hours and must be coordinated at the  time of contract signing. 

  5. A Post representative will inform you when the Banquet Hall will be available for decorating. When decorating, use masking tape or non-permanent attachments only. Do not attach decorations to the ceiling tiles or metal air vents. No silly string, confetti, glitter, or explosive devices are allowed.

  6. All candles used for decoration, with or without open flame, must be enclosed.

  7. Smoking is only allowed in designated areas inside/outside the building. Renter is responsible to ensure all cigarette butts are properly disposed of. Failure to do so will result in loss of security deposit.

  8. Use of illegal narcotics, fighting, or damage to Post property will result in immediate ejection from the premises and will result in loss of the security deposit.

  9. Renter is ultimately responsible for all guests in attendance.

  10. Renter must abide by all Federal, State, County, and City laws. 

  11. Post property will not be removed from the premises.  

  12. Renter must ensure the rented area(s) are orderly and cleaned, both inside and outside, no later than 12:00 p.m. the day following the event. This includes all tables/chairs returned to original positions, sweeping the floor of the Hall, removal of all decorations and trash from Hall/areas used during the event, and removal of all cigarette butts/trash from areas used by guests of scheduled events.

  13. The undersigned agrees to pay for all damages to the building and contents, and/or theft of property therein. Failure of Renter to thoroughly clean the Hall and/or game room will result in the forfeiture of the cleaning deposit. Any cost damages or theft exceeding the security deposit will be borne by the Renter.




 

Purchase and Consumption of Alcoholic Beverages

 


  1. All alcoholic beverages must be purchased through VFW Post 4780.

  2. Renter(s) are responsible to ensure guests do not bring alcoholic beverages on premises. Failure to do so will result in loss of security deposit.

  3. Bartender is available at a rate of $10.00 per hour; total cost for bartender must be paid no later than seven (7) days prior to scheduled event.  

  4. Bartenders will ask for proof of age prior to serving alcoholic beverages. Renter is required to ensure that no one under the age of 21 is served alcohol and that those appearing to be intoxicated are no longer provided alcohol. Incidents occurring during or after the event due to intoxication are the responsibility of the Renter.






Hold Harmless Agreement

This agreement is made between ________________________, (hereafter known as the Renter), and the Dudley Kizer Veterans of Foreign Wars (VFW) Post 4780, for and in consideration of the rental of the Dudley Kizer VFW Post 4780 Banquet Hall and/or game room.

In consideration of the rental of the Banquet Hall and/or Game Room, the Renter hereby releases and forever discharges the Dudley Kizer VFW Post 4780, its officers, members, and employees, its heirs, successors, or assigns, from any and all actions, suits, proceedings, debts, dues contracts, judgments, damages, claims and/or demands whatsoever in law or equity which the Dudley Kizer VFW Post 4780, its officers, members, and employees, its heirs, successors, or assigns, ever had, now have, or may have in the future in connection to the rental of the Dudley Kizer VFW Post 4780 Banquet Hall and/or Game Room.

The Renter further agrees to hold and save the Dudley Kizer VFW Post 4780, its officers, members, and employees, its heirs, successors, or assigns, harmless from any claim by any others, including cost and expenses for or on account of any lawsuits or claims of any character for or on account of any and all lawsuits or claims of any character whatsoever in connection with any theft, damage of real or personal property, personal injury or death.

 

Hall Rental and/or Game Room Agreement


Name of Renter: ____________________________Phone Number:                                                                                      

Address: ____________________________________________________________________________________________

Type of Activity: ____ Date of Activity:  ________________

Hours of Activity: From:  ___________ until ____________

Rental: Hall only ________ Game Room only ________    Both Hall and Game Room ________

Bartender available @ a rate of $10.00/ hour. Total cost for the bartender will be paid a minimum of seven (7) days prior to the scheduled event.           

Bartender:   Yes    No          From _________ until __________

Expected Number of Guests (150 maximum):

Message on Marque: ______________________________________________________


Rehearsal(s) and/or decoration of venues planned for a separate day/time must be coordinated at time of initial rental. 


Additional information: ____________________________________________________________________ 

__________________________________________________________________________________________________


Summary of Rental costs 

__________________________________________________________________________________________________


_______ Banquet Hall only: $50.00 per hour for less than 6 hours (per day) OR $300.00 for 6 hours or more (per day)

_______Game Room: $25.00 per hour for less than 6 hours (per day) OR $200.00 for 6 hours or more (per day)

                Canteen only: $25.00 per hour for less than 6 hours (per day) OR $200.00 for 6 hours or more (per day)

                Kitchen: $25.00 per hour for less than 6 hours (per day) OR $200.00 for 6 hours or more (per day)


Room rental fee $ _____________


The room rental fee covers the use of Banquet Hall including tables and chairs, restrooms, & message on marquee                            

*Use of other areas of Post Home (i.e., kitchen, canteen, pool tables, etc.) is not included in the rental fee unless specified in writing.


Security Deposit: $150.00     Security deposit paid via check/cash/debit/credit on __________     

The full security deposit, if warranted, will be refunded to the Renter within three (3) business days of the event.   

Bartender fee of $________ ($10/hr. for ___ hours) Bartender fee paid in full via check/cash/debit/credit on __________
Total Rental fee of $ ________     Rental fee paid in full via check/cash/debit/credit on __________
 
 
 
 








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